Q: WHEN AND WHERE IS THE SEMINAR?
A: The Annual South Carolina Hugh O’Brian Youth Leadership Seminar (SC HOBY) is May 24-26, 2019 and will be hosted by Anderson University in Anderson SC. Ambassadors will arrive with their parents between 8:30am and 10:30am on Friday, May 24. Parents are asked to STAY WITH THEIR SOPHOMORE, until they are registered, move into their dorm, visit the SC HOBY Store , and visit our COLLEGE & CAREER FAIR. About 8 weeks before the seminar students and parents will receive a link the On-Line PRESEMINAR PACKET, which will need to be completed by the defined “Required Date to Complete”.
Q: HOW DO I REGISTER A SOPHOMORE?
A: The registration steps for an ambassador are very simple.
Q: WHEN DO I NEED TO REGISTER MY STUDENT?
A: There are THREE major reasons to register your student(s) as soon as possible before the holidays:
If a seminar is full and no longer accepting registrations, the online registration system will display a notice with this message after logging in.
Remember, the sooner you register your Primary, Alternate, and Additional Ambassadors, the sooner SC HOBY local volunteers can start to work with Parents and Counselors on payment options (i.e. it gives parents time to work with a payment plan and budget the registration fees).
Q: HOW DO THE SOPHOMORES GET TO THE SEMINAR?
A: Most students come with their parents to the REGISTRATION on Friday, May 24, from 8:30-10:30 am, as there is a lot of participatory activities to do before the 10:30 am Orientation Kick-off Session. Although HOBY does not provide transportation, we are happy to help by connecting area participants for possible carpools, or investigating bus and train information, etc.
Q: HOW DO I CHOOSE SOMEONE TO ATTEND?
A: The selection process is entirely up to you. Below are some suggestions from schools that have been used for selecting SC HOBY Ambassadors for over 30 years:
Q: CAN I REGISTER MORE THAN ONE STUDENT TO GO TO SC HOBY?
A: SC HOBY allows a total of up to 5 students per school to attend. Many schools find a huge value in sending more than one, as the students network and bond on a completely different level and become lifetime contacts and friends! You can send:
Q: HOW MUCH IS THE REGISTRATION FEE?
A: The actual cost for each student to attend this 3-day leadership seminar is $350 per student to put on the seminar. Therefore, as a NONPROFIT organization, our registration fees are set accordingly.
Q: WHO PAYS THE REGISTRATION FEE?
A: The registration fee is paid by various individuals and organizations, depending on the following:
Just note that students can be registered before the fee payment is received; however, they will not be allowed to attend until paid in full.
Q: WHAT IS THE REFUND POLICY?
A: SC HOBY has to plan a year in advance and locks into a contractual agreement with the Host College each year. In order for everyone to plan for food, dorm rooms, volunteer support, etc., we have to work with the registrations that come in. Therefore, we can not issue refunds; however, we can TRANSFER the funds to another individual from your school. Therefore, we highly suggest that High School Counselors register an Alternate Ambassador, who will be available and ready to attend in the place of the Primary Ambassador, in case conflicts arise. On a space available basis only, later in the year, the Alternates could be offered the opportunity to attend along side the Primary Ambassador.
Q: WHAT IF I DON’T HAVE THE HOBY SCHOOL ID AND PASSWORD TO REGISTER ONLINE?
A1: Option 1: You can simply request it from SC HOBY at firstname.lastname@example.org. It will then be forwarded to you.
A2: Option 2: You can submit a request to HOBY INTERNATIONAL by emailing email@example.com with the subject line “School ID Request” containing the following information:
Either way, your HOBY School ID and password will be sent to you via email. Please secure the confidentiality of the school ID and password as only school counselors should register a student online.
Q: WHAT IF I DON’T HAVE ONLINE ACCESS? CAN I SEND IN A PAPER REGISTRATION?
A: YOU CAN NOT SEND paper registrations to HOBY INTERNATIONAL. They will not be accepted. Everyone is encouraged to use the online process. THE STUDENT WORKSHEET is provided to you for the convenience of collecting necessary information from interested students and can be used to enter their registration. However, if you want to register a SC HOBY Ambassador and need to submit a paper registration due to extenuating circumstances, you may submit them to firstname.lastname@example.org and SC HOBY Volunteer staff will insure you student (s) are registered. If you have any questions or registration difficulty, please feel free to contact your local HOBY volunteers at email@example.com and they will assist where possible. They can be reached at (336) 312-1426 or (864) 275-9709 as well.
Q: DO I HAVE TO PAY THE REGISTRATION FEE AT THE TIME I REGISTER MY STUDENT?
A: No. You may register all your students and then the individuals responsible will be sent an invoice to pay the amount in full. SC HOBY Volunteers will work with all AMBASSADOR FAMILIES AND SCHOOLS (FOR THE PRIMARY ONLY IF IN THE SCHOOL BUDGET) to get the accounts paid in full. EVERYONE SHOULD BE AWARE THAT A PAYMENT DEADLINE DATE WILL BE POSTED AFTER JANUARY 1.
A school may pay their invoice directly to the address on the invoice. Parents and other sponsoring organizations can pay directly to this address as well. ALL PARTIAL PAYMENTS WILL BE COORDINATED WITH SC HOBY OFFICE AT firstname.lastname@example.org.
Please note that a student is not officially accepted into the program until the registration fee is received.
Q: WHY DO I NEED TO PROVIDE AN EMAIL ADDRESS FOR THE STUDENT?
A: A valid email address for the student is very important because pre-seminar materials and confirmation of acceptance will be sent through email. If your student does not have an email address, please ask them to provide a parent’s email address to ensure information about the seminar will be received.
Q: WHAT HAPPENS AFTER A STUDENT IS REGISTERED AND PAID?
A: Your student will receive an email confirmation stating he/she has been officially accepted into the
program. After that email, they may receive newsletters, informative emails, etc. from the SC HOBY Home Office. Within six weeks of the SC HOBY Seminar, your HOBY Ambassador will receive pre-seminar materials containing more detailed information (such as where to go, time of arrival and departure, and local confirmation information). If materials are not received within this time frame, please contact email@example.com.
Q: WHAT IF THE STUDENT I SELECTED CANNOT ATTEND?
A: HOBY highly recommends selecting an ALTERNATE student and submitting him/her online is case
the originally selected student is unable to attend. If your selected HOBY Ambassador is unable to attend, and an alternate student is already submitted online, simply log back in to the online system and follow the instructions to replace the primary student with the alternate.
If an alternate student was not initially selected and submitted online, please log back in to the online registration system with your HOBY school ID and password, and then submit an alternate student and replace your primary HOBY Ambassador. Follow the instructions online. Due to the NO REFUND policy, this is the only way to recover the registration fee.
Q: HOW CAN I ADVERTISE AND MARKET SC HOBY TO PERSPECTIVE AND FUTURE STUDENTS?
A: The following are suggestions that help not only SC HOBY, but you with organizing the program:
Q: WHO DO I CONTACT IF SOMETHING COMES UP AND I HAVE MORE QUESTIONS?
A: Email firstname.lastname@example.org for additional information and to have questions directly answered.